Time Management

Time cannot be managed. Time is uncontrollable. We can only manage ourselves and make proper use of time. Time management is actually self-management. Time management skills are beneficial to:

• Determine which of the things you do are important and which can be dropped.
• Use your time in the most effective way possible.
• Increase the time in which you can work.
• Control the distractions that waste your time.
• Increase your effectiveness and reduce stress.

Why don’t people manage their time? Because we are lazy. They enjoy crisis. They don’t know about it.

Time Management is about winning the “Eff” words.

1. Effective: Having a definite or a desired effect.
2. Efficient: Productivity with minimum waste.
3. Effortless: Seemingly without effort.

Time Management Issues:

• Shifting Priority and Crisis Management
• Telephone
• Lack of Priority and Objective
• Attempting too much
• Drop-in Visitors
• In-effective delegation: Not knowing the skills and giving job.
• Cluttered Desk
• Inability to say No

Lifetime Goals:

• Artistic
• Attitude
• Career
• Education
• Family
• Financial
• Pleasure and Public Service
• Physical

How to save time?

• Central shift in attitude
• Waste disposals
• Guests, not attempting phone calls
• Scheduling projects
• Costing your time
• Work on your priorities
• Concentrate on your strengths

Strategies you can use to manage your time:

• Always define your objectives as clearly as possible.

One of the factor, which marks out successful people. Is there ability to work out what they want to achieve and have written goals which they can review constantly.

• Analyze your use of time: Are you constantly asking yourself what is the most important use of my time right now?
• Have a plan- Most people know what they want but have no plan to achieve it. So one should have a plan which enables them to stay on top of priorities and enable them to remain flexible to changing priorities.
• Action plan analysis: Problems will always occur. The values of a good plan is to identify them early and seek out solutions.

General Tips and Techniques:

1. Clear your desk and plan your activities for the next day
2. First list your time specific items
3. Make a to-do list
4. Ensure that you have to given sufficient time to complete your to-do list
5. Do difficult jobs first
6. Fix deadlines to all jobs and stick to them
7. Do not postpone important matters that are unpleasant
8. Learn to say NO
9. Plan your telephone calls